Job Purpose

Processes invoices and payments for construction related projects.  Files invoices and responds to inquiries.

Duties & Responsibilities

Responsible for performing a variety of clerical functions including:

  • Filing, maintaining and establishing new folders and/or binders
  • Scanning documents
  • Typing correspondence
  • Faxing and copying
  • Coding and loading invoices
  • Process payments to vendors, send and track waivers
  • Mail all checks to vendors as released
  • Compile data as required by the properties
  • Process W-9
  • Reconcile all credit card accounts for BPGS
  • All other duties as assigned

Ensuring the office runs efficiently smoothly by:

  • Answering the office telephone, taking and distributing messages
  • Sorting and distributing the mail
  • Maintaining appropriate levels of office supplies
  • Maintaining the operation of the office equipment and schedule regular maintenance
  • Distributing all incoming deliveries/mail

Responsible for maintaining a high level of customer service by:

  • Projecting a professional image at all times through appearance, dress and
  • Maintaining a professional demeanor through all segments of the job.
  • Interacting with building tenants in a positive manner.

Maintains accuracy and efficiency according to established departmental standards.

Assumes additional duties and responsibilities as requested.

Qualifications

  • Requires proven organizational skills and the ability to work independently.
  • A working knowledge of Microsoft Office.

Education

  • 2 years college

Experience

  • 1-2 years of accounting experience required.

Physical Requirements

  • Requires prolonged sitting.
  • Requires frequent operation of office equipment; such as a computer, copy machine, telephone, etc.
  • Occasional stretching and / or bending to access file cabinets, office equipment, etc.
  • Occasional standing and walking required.

 

 

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